Privacy Policy

Our Privacy Policy
1. 1150 Donnybrook Road Pty Ltd (We, us, our) respects your privacy and is committed to protecting your personal information. Our privacy policy outlines our approach to privacy and how we collect, use and protect your personal information and sets out your rights in relation to accessing the personal information we hold about you.
2. Personal information is defined in the Privacy Act 1988 (Cth) (Privacy Act) and means information or an opinion about an identified individual, or an individual who is reasonably identifiable.
3. We are bound by the Australian Privacy Principles contained in the Privacy Act.
How we collect personal information
1. We only collect personal information you give us directly (including via our agents), or which is collected on our behalf or automatically as part of your interaction with us (including usage data or cookies on our website (Site)). For example, when you:
  1. give information to our agents or representatives;
  2. complete electronic and paper forms;
  3. call us;
  4. use our Site;
  5. send us information via the ‘Contact Us’ page on our Site;
  6. send us information when using any part of our Site; and/or
  7. view electronic communication that you receive from us, including where you open emails, the links you view from the email and what webpages you view from the email and the number of pages viewed.
2. When we collect information, we will ensure the individual has given verifiable consent or there is some other lawful basis for collection and processing. We will generally explain to the individual why we are collecting it, who we give it to and how we will use or disclose it.
What personal information we collect
1. The personal information that we collect includes:
  1. identifying information, including your name, contact details including your email, home address, billing address;
  2. transactional information, including information you provide as part of a transaction with us or that is generated as a result of that transaction;
  3. financial information, including payment details, credit card numbers or bank details;
  4. information relating to home ownership;
  5. information we are required or authorised to collect and process under law to identify you or verify information you have provided;
  6. usage information, including data about your interaction with our website through devices you use; and
  7. computer and connection information such as page views, traffic, uniform resource locators (URLs), internet protocol (IP) address and web log information.
2. We will take reasonable steps to ensure that all personal information we collect, use or disclose is accurate, complete and up to date.
3. We will only collect sensitive information in circumstances where:
  1. it is reasonably necessary for one more of the services we provide or functions we carry out and you consent to the collection of the information; or
  2. we are required or authorised by law to collect the sensitive information.
4. Sensitive information means information or an opinion about an individual’s racial or ethnic origin, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual orientation or practices or criminal record.
5. There may also be circumstances where information provided by you reveals sensitive information. For example:
  1. disclosing whether you are a foreign purchaser, which may reveal sensitive information regarding your racial or ethnic background;
  2. where you provide details of your spouse or de facto partner, which may reveal sensitive information regarding your sexual orientation.
6. When you visit our Site, we may place cookies on your browser to enhance and manage our website and improve our business and the services we provide to you. We and/or Google may use this information to optimise and place advertisements, including advertisements of third party vendors, on our own and third party websites. Google’s ability to use and share information collected by Google Analytics is restricted by the Google Analytics Terms of Use and Privacy Policy. Cookies can be managed by accessing the individual settings in your browser.
7. Our Site does not support “Do Not Track” requests.
8. We may collect personal information from people who are not customers or suppliers of our business but whose personal information is given to us by those individuals via our Site or in the course of a transaction or recruitment. If you give us information you must only do so with that individual’s authorisation and you should inform them of this privacy policy.
9. Our services are not intended for children and we do not knowingly collect personal information from individuals who are children.
10. We may collect personal information from people who are not customers or suppliers of our business but whose personal information is given to us by those individuals via our Site or in the course of a transaction or recruitment. If you give us information you must only do so with that individual’s authorisation and you should inform them of this privacy policy.
11. We use social media (including LinkedIn, Facebook, Open Lot, Instagram and X) to communicate with you or the public. We may collect personal information that you provide us via social media for the purposes of engaging and consulting with you. Any personal information we collect via social media will be handled appropriately in accordance with this privacy policy. Social media platforms may also collection your personal information for their own purpose and when you agree to their terms of service and privacy policy, you may be agreeing to your personal information being transferred outside Victoria. To protect your privacy and the privacy of others, you should refrain from post any personal information (including phone numbers and email addresses) in your comments, tweets or replies.
Why we collect personal information

The purpose for which we collect personal information is to enable the effective provision of our services to you and our other customers, including to:

1. execute your requests for our services;
2. improve and optimise our services, business and our users’ experience;
3. to send you service, support and administrative messages, reminders, technical notices, updates, security alerts, and information requested by you;
4. to send you marketing and promotional messages and other information that may be of interest to you, including information sent by, or on behalf of, our business partners that we think you may find interesting. You may opt out of receiving these direct marketing communications at any time. Our electronic marketing activities will comply with the requirements of the Spam Act 2003 (Cth);
5. to administer rewards, surveys, contests, or other promotional activities or events sponsored or managed by us or our business partners;
6. to comply with our legal obligations, resolve any disputes that we may have with any of our users, and enforce our agreements with third parties; and
7. to consider your employment application.
When we will use, process or disclose personal Information
1. We will only use, process or disclose your personal information for the primary purpose for which it was collected or otherwise as relevant national laws allow. We may otherwise use and disclose your personal information to detect, prevent and investigate fraudulent behaviour, if you have given us consent for the use or disclosure or it is required or authorised by law.
2. If those purposes for which we have collected the information involve providing personal information about an individual to any third party, we will take appropriate and reasonable steps to ensure any personal information is protected.
3. We may disclose personal information for the purposes described above to:
  1. our employees, agents and related bodies corporate;
  2. data processors, including third party suppliers and service providers (including providers for the operation of our websites and/or our business or in connection with providing our products and services to you);
  3. professional advisers, dealers and agents;
  4. payment systems operators (e.g. merchants receiving card payments);
  5. our existing or potential agents, business partners or partners;
  6. our sponsors or promoters of any competition that we conduct via our services;
  7. anyone to whom our assets or businesses (or any part of them) are transferred;
  8. specific third parties authorised by you to receive information held by us; and/or
  9. other persons, including government agencies, regulatory bodies and law enforcement agencies, or as required, authorised or permitted by law.
Where your personal information be held and processed
1. We will process your personal information in our servers in Australia and the United States.
2. We will provide your information to third parties that provide services to us solely for the purpose of providing those services, including third parties that provide our payment gateway, marketing and technology support services. This may include providing your information to third parties that are located outside of Australia.
3. Where your personal information is transferred outside Australia (including [the United States), we will take steps to ensure that overseas recipients will deal with that information in a way that is consistent with the Privacy Act or applicable national laws.
Security and retention of personal information
1. We take reasonable steps to protect the personal information we hold against loss, unauthorised access, use, modification or disclosure and against other misuse. For example, we use secure hard copy document storage, implement security measures for access to our security systems, use two factor authentication and ensure data is transferred using encrypted hypertext transfer protocol secure. However, we cannot guarantee the security of your personal information.
2. We will only use, process or store personal information and sensitive information for as long as required by the purpose it has been collected, including where such purpose relates to our legitimate interest, and for a longer period where you have given consent to such processing, as long as such consent is not withdrawn. We may be obliged to retain personal information for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.
Third parties and information you receive through us
1. In the course of providing services to you, it may be necessary for us to enter your personal information into forms generation software and real estate websites, and our Site may contain links to third party websites. Depending on the terms of use of such software and websites, a third party may acquire rights to use or disclose information entered into the relevant forms or websites.
2. We are not responsible for the privacy policies of any third party websites. We recommend that you review the privacy policy of each website you visit.
3. Where you transact with another person or entity through us, we may enable you to obtain the personal information of that person or entity. You acknowledge that in these circumstances you are the data controller of that data and you should, where required, inform that other person about your privacy practices and otherwise comply with relevant national laws.
4. Using the personal information of any person you receive through us for any other purpose other than to perform the transaction we enable is prohibited by this policy.
Your rights and our complaints procedure
1. We have appointed a privacy officer who can be contacted:
  1. by post:

Privacy Officer

PO Box 184 Clifton Hill VIC 3068

1. 1. by email: info@matildadonnybrook.com.au
2. You have certain rights in relation to the personal information we collect and hold about you. We will allow an individual to:
  1. know what personal information we maintain about you and request a copy of your personal information which we will provide; and
  2. request us to correct or update information we hold about you.
3. In addition to the information contained in this privacy policy, we may provide you with additional information concerning particular Services or the collection and processing of personal information upon request.
4. To make a complaint about how we handle your personal information, you may contact our Privacy Officer. We will respond to your complaint within a reasonable time after it is received. If you are not satisfied by our response, you may acquire further information regarding privacy from the Office of the Australian Information Commissioner.
5. We may make changes to this privacy policy at any time by giving notice on this page and – as far as technically and legally feasible – sending a notice to you. We recommend you check this page often, referring to the effective date of the last modification listed at the bottom.
Review

The privacy policy will be reviewed as follows:

1. annually at a minimum;
2. following an information security incident;
3. following significant changes to our systems; and
4. following relevant changes to the relevant privacy legislation, including the Privacy Act.

Effective: 26 October 2023